Our innovative project process allows us to lead teams effectively and efficiently towards our client’s goals. Our project managers go beyond “on-time, on-budget." In-house cost-consultancy is a built-in benefit of our team, and is the core of who we are. We don’t focus on meeting your internal budget; we focus on setting the right budget. Managing costs and vendors does not stop at procurement. We stay consistent throughout the project, and make sure we are the one-point of contact where all information and costs are run through. Our deep understanding of drawings, process, and best-practice allows us to better manage the project.
A well-executed project starts on day one. We help you as early as building selection, providing input on how floor plates and building rules can impact cost, and we provide comments on the workletter. Our main priority in the beginning stages of the project is to set it up for success. We are focused on onboarding a team of expert vendors through our unique procurement process. The master schedule is set, and we start initiating the beginning phases of budget development.
- Establish goals and project parameters
- Building selection
- Workletter review
- Conduct visioning sessions and space tours
- Develop Master Schedule
- Initiate budget planning and cost estimate
- Procurement process
By now we have all consultants onboarded and we are off to the races. Our job as a project leader takes shape as design unfolds. We are conducting weekly project meetings, we established our project dashboard, and we’re making sure all information is collected and translated. Cost-estimating is further developed as the space begins to take shape through design. We’re making sure everything is on track with permitting and the landlord as well. Furniture starts as soon as a space plan is finalized, allowing you ample time to make those important decisions.
- Conduct weekly project meetings
- Establish project dashboard and document collection process
- Conduct information gathering meetings for vendors and client
- Develop budget and cost estimates
- Lead furniture procurement process
- Landlord reviews and meetings
- Permitting process
Bidding and Cost Control
Once documents are ready for issuance, we will conduct a final review to ensure the drawings are bulletproof. This is critical to ensuring cost control for the remainder of the project. We will oversee the permit submission, landlord review, and any revisions that need to be made. We also manage the tenant improvement allowance distributions. Our goal during this phase is to make sure our plans are properly documented and purchased to market costs.
- Review bid documents
- Oversee permit and landlord review
- Issue and review RFP responses
- Award general contractor
- Conduct weekly construction meetings
- Review and manage all costs
- Manage TI allowance
As the space starts to come to life, our role shifts to ensuring compliance and managing any changes or conflicts. It is critical to have a project manager that understands the ins and outs of construction and change order pricing to manage this process. We lead our construction meetings so we can make sure to keep our pulse on coordination items that occur in the field. Our weekly meetings are efficient and productive.
- Lead weekly construction meetings
- Coordinate construction kick-off
- Review RFIs and all construction documentation
- Manage changes, conflicts and costs
- Conduct walk-throughs to ensure drawing compliance
Move-in and Close-out
Your space is now move-in ready, and the big day is approaching. Our project managers will oversee the move-in and make sure a smooth transition occurs. We will close out the project from a cost standpoint, provide final reporting, and make sure the tenant improvement allowance is fully exhausted. We stay intimately involved until each and every punchlist item is closed and resolved. Our final touchpoint is after 11 months when we conduct the warranty walk-through to make sure our team delivered the project appropriately.
- Manage and oversee the move-in
- Ensure punchlist completion
- Financial close-out
- Conduct lessons learned with team
- Schedule and attend 11-month warranty walk-through
- Post-occupancy survey and day-two request management